We build and manage online participant registration systems – from a simple registration form to complex systems with payments, applications and abstract review.
What the service includes
- Registration forms tailored to your event
- Online payments and invoicing
- Application and abstract submission and review
- Early-bird registration, discount and quota management
- Automatic confirmation and reminder emails
- Participant lists, badges and statistics
- Personal data processing in line with GDPR
Who it is for
Associations, sports clubs, companies and institutions that need a reliable registration system for their event – as a standalone service or together with full event management.
How it works
- We discuss your event: delegate categories, fees, deadlines and the data you need.
- We build the registration form and email templates and agree them with you.
- We connect online payments and automatic invoicing.
- We test the full journey – from registration to invoice and confirmation email.
- While registration is open, we answer delegate questions, track payments and send you reports.
- Before the event, we prepare delegate lists, name badges and the registration desk process.
Why outsource event registration
Registration is the first contact a delegate has with your event. When the form is confusing, a payment fails or a confirmation never arrives, organizers receive dozens of emails and calls. A well-configured system removes manual work: invoices are issued automatically, payments are matched to delegates and lists can be exported at any time.
We also handle the specifics of scientific conferences: abstract submission, reviewer assignment, decision letters to authors and building the programme.
Frequently asked questions
Can we order the registration system only?
Yes. We can set up and run registration as a standalone service while you handle the rest of the event.
Which payment methods are available?
Usually bank transfer against a pro forma invoice and payment by card or online banking. We choose the setup based on the size of the event and your accounting needs.
How is delegate data protected?
We collect only the data the event needs, inform delegates how it is processed under the GDPR, restrict access and agree in advance how long data is kept after the event.
How quickly can registration go live?
Usually within 1–3 weeks, depending on whether you need payments, abstract submission and several languages. For when to open registration, see How to Plan an International Conference in Lithuania.
Let’s discuss your event
Tell us about your event and we’ll suggest the most suitable way of working together.