We plan and deliver conferences, congresses and scientific symposia for associations, scientific and academic societies and international organisations. As a professional congress organiser (PCO), we manage the entire event cycle – from the initial bid and budget to the final report.
What the service includes
- Event planning and financial management – concept development, budgeting, financial planning and control.
- Venue and supplier management – venue search, negotiations, supplier selection and contract coordination.
- Visual identity and design – event logo, graphic style, print and digital communication materials.
- Website and registration – event website development, online registration, payment administration and participant data management.
- Scientific programme administration – abstract submission, review process administration, speaker and programme coordination.
- Sponsors and exhibitions – sponsor acquisition, sponsorship packages, partner servicing and exhibition organisation.
- Event communication and marketing – information campaigns, newsletters, social media communication and attendee acquisition.
- International participant logistics – coordination of travel, accommodation, transport and visa matters.
- Staff and volunteers – recruitment, training, scheduling and coordination of staff and volunteers.
- Technical delivery – coordination of sound, video, lighting, simultaneous interpretation, live streaming and other technical solutions.
- Participant services – information provision, on-site registration, accreditation, crowd management and speaker support.
- Social and cultural programme – receptions, excursions, gala dinners and other side events.
- Event close-out and reporting – financial reporting, results analysis and preparation of the final activity report.
Who it is for
Scientific societies, associations, universities and international organisations hosting a congress, conference or olympiad and looking for a reliable partner to take on the full organisational workload.
How we work
- We discuss the event goals, scope, audience and budget.
- We prepare a proposal, timeline and division of responsibilities.
- We carry out the preparations and report regularly to the organising committee.
- We coordinate the event on site.
- We deliver the final report and summarise the results.
Let’s discuss your event
Tell us about your event and we’ll suggest the most suitable way of working together.